Track Elevator Warranties
Automatically monitor elevator equipment warranties, receive alerts before expiration dates, and maintain comprehensive warranty records to maximize equipment protection and reduce unexpected repair costs.
When
Warranty Registration or Date Milestone
Then
Warranty Alert and Documentation Update
8 hours per month
Time Saved
30% warranty claim recovery
ROI Impact
Automated elevator warranty tracking monitors equipment warranties, sends alerts before expiration dates, maintains centralized warranty records, and helps facility managers maximize coverage while avoiding costly out-of-pocket repairs.
How This Automation Works
Warranty Registration or Date Milestone → Warranty Alert and Documentation Update
Warranty Data Collection
System captures warranty information when new elevator equipment is installed or service contracts are signed, including coverage dates, terms, manufacturer details, and equipment identifiers.
Centralized Database Update
All warranty data is automatically stored in a centralized database with searchable fields, linked to specific elevator units, and tagged with relevant facility and location information.
Expiration Monitoring
The system continuously monitors warranty expiration dates and calculates time remaining on all active warranties across the entire elevator portfolio.
Proactive Alert Generation
Automated alerts are generated at predetermined intervals (90, 60, and 30 days before expiration) and sent to designated facility managers, maintenance supervisors, and procurement teams.
Report Creation
Comprehensive warranty reports are automatically generated showing coverage status, upcoming expirations, coverage gaps, and warranty utilization metrics for strategic planning.
Renewal Tracking
When renewals are processed, the system updates warranty records, resets expiration monitoring, and maintains historical warranty data for audit and analysis purposes.
How It Works
Managing elevator warranties across multiple units, manufacturers, and service contracts is complex and time-consuming. Manual tracking often results in missed expiration dates, lost coverage opportunities, and unexpected repair expenses. This automated solution centralizes all elevator warranty information, monitors expiration dates, sends proactive alerts to facility managers, and maintains detailed warranty documentation. By automating warranty tracking, building managers can ensure every elevator remains under proper coverage, claim warranty services promptly, negotiate renewals strategically, and avoid costly out-of-pocket repairs. The system integrates with maintenance schedules, equipment databases, and vendor management tools to provide complete visibility into warranty status across your entire elevator portfolio.
The Trigger
The automation activates when a new elevator warranty is registered in the system, when a warranty approaches its expiration date (30, 60, or 90 days before), or when warranty terms are updated by the manufacturer or service provider.
The Action
The system automatically sends email alerts to facilities managers and maintenance teams, updates warranty status in the central database, creates calendar reminders for renewal discussions, and generates comprehensive warranty reports showing coverage gaps and upcoming expirations across all elevator units.
Common Use Cases in Elevator
- Multi-building portfolio managers tracking warranties across dozens of elevator units in different locations with varying coverage terms and expiration dates
- Facility maintenance teams coordinating warranty claims with preventive maintenance schedules to minimize downtime and maximize coverage utilization
- Property management companies negotiating strategic warranty renewals with advance notice and comprehensive coverage analysis across their entire portfolio
- Building operators reducing unexpected repair costs by ensuring all eligible repairs are claimed under warranty before expiration deadlines
- Capital planning teams forecasting equipment replacement timing based on warranty expiration dates and coverage gap analysis
- Compliance officers maintaining complete warranty documentation for insurance audits, regulatory inspections, and tenant service level agreements
Results You Can Expect
Eliminate Missed Expirations
Proactive alerts ensure no warranty expires unnoticed, maintaining continuous equipment protection and preventing coverage gaps that could result in expensive out-of-pocket repairs.
Reduce Repair Costs
Maximize warranty utilization by identifying covered repairs quickly and ensuring claims are submitted before expiration, avoiding unnecessary expenditures on repairs that should be covered.
Streamline Claims Process
Instant access to warranty details, manufacturer contacts, and coverage terms enables rapid claim submission with all required documentation, accelerating repair approvals and reducing downtime.
Optimize Budget Planning
Early visibility into upcoming warranty renewals and expirations supports accurate budget forecasting, strategic negotiation timing, and informed decisions on renewal versus replacement options.
Centralize Documentation
All warranty information accessible in one system eliminates scattered records, reduces time searching for documents, and ensures consistency across teams and facilities.
Improve Compliance
Complete warranty documentation and audit trails support regulatory compliance, insurance requirements, and internal control procedures with minimal manual effort.
Frequently Asked Questions About This Automation
Automated warranty tracking integrates with your equipment database to monitor all elevator warranties, sends notifications at configurable intervals before expiration dates, maintains centralized warranty documentation, and generates reports on coverage status across your building portfolio.
Set Up Automated Warranty Monitoring in Minutes
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