Spare Parts & Inventory

Inventory tracked your way, by truck, tech, and trade.

Truck-level inventory, reorder points, supplier POs, and real-time usage tracking, configured to how your trade actually stocks and reorders, not a fixed template. Need a new field, rule, or queue? Change it in plain English and it is live. Fewer second trips. Fewer stockouts. More closed jobs.

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Inventory · tomorrow's jobs vs van stockLive

North region · Van 14 · Dev K.

4 records

Part

On hand

For tomorrow

Condensate pump CP-220

Needed on WO-90412

0 on van

Short

Run capacitor 45/5

Needed on WO-90419

3 on van

Covered

Filter 20x25x2

Needed on WO-90398

12 in warehouse

Covered

Contactor 40A

Par level 4

2 in warehouse

Below par

No second trip tomorrow.

The reorder fired on the number, not on someone remembering.

Watcher Agent

Watching

Task

What it checked

CP-220 missing for WO-90412

2 in the North warehouse, transfer possible

Contactor 40A crossed its par level

Action

Transfer booked, PO drafted

CP-220 onto Van 14 tonight. Contactor PO routed for approval.

Plain English

Describe the change. It goes live.

Spare Parts & InventoryPlain English

2 fields added

Serial number + photo on part logging

Pushed to every tech

Live on every tech's mobile app, all branches

History preserved

Past logs untouched, new ones capture it

Live in

40 seclive, no rebuild

Built your way

Inventory that keeps up with the trucks.

Par levels, usage tracking, supplier POs, and warranty claims, without the clipboard.

Warehouse & truck stock

Track quantities down to the truck and technician.

Par-level reordering

When stock dips, a PO drafts itself. Nobody runs out.

Barcode / QR scanning

Receive, pick, and log usage with a phone camera.

Tech-truck allocation

Assign starter kits by trade. Restock by actual usage.

Supplier POs

Draft, send, and reconcile. Multi-supplier splits auto-grouped.

Warranty tracking

Serials, install dates, and claim history per part.

Stockout alerts

Upcoming jobs warn you about parts you don't have yet.

The reorder fires on the number

When a part crosses its par level the PO drafts itself and routes for approval, triggered by the stock figure moving, not by someone remembering to check.

COGS per job

Actual cost captured automatically. Margin math stays honest.

Usage analytics

Top movers, dead stock, and seasonal spikes surfaced.

Multi-location

Warehouses, branches, and trucks, one unified inventory.

Just-in-time ordering

Next-day-needed parts auto-ordered to match the schedule.

30%

Fewer second trips

20%

Lower inventory cost

Zero

Stockouts on PM jobs

Shaped to your trade

Your business doesn't run like the template. Neither does Fieldproxy.

HVAC

Refrigerant, filters, and compressors tracked per truck.

Plumbing

Fittings and valves stocked by usage, not guesswork.

Electrical

Conductors, breakers, and fixtures, warrantied and traceable.

Integrations

Plays nicely with the tools you already use

Supplier POs

Send POs by email, or wire a supplier's own API where they publish one.

QuickBooks

POs, bills, and COGS synced automatically.

Barcode / QR

Print labels from the app. Scan with any phone.

Warranty claim workflow

Serial, install date and photo evidence assembled into a claim packet and tracked to settlement.

Zapier

Inventory triggers to any downstream workflow.

Webhooks

Real-time stock events into external systems.

AI agents

The AI agents watching the van

The parts problem is a timing problem. Agents see it a day earlier than a stock report does.

Watcher Agent

Cross-checks tomorrow's jobs against what's actually on the van and in the warehouse, and raises the reorder when a part crosses its par level.

Document Intelligence

Turns the supplier invoice or packing slip into receipt lines against the PO, and catches the price that came in above what you were quoted.

Dispatch Agent

Won't send a tech to a job the van can't finish. Parts on hand are part of the assignment decision, not a discovery on site.

Explore all AI agents →

Kill the second-trip problem.

30-minute live demo on your real fleet. We'll restock three trucks in front of you.

Get started See pricing

Also works from ChatGPT, Claude and Copilot in Teams

Fieldproxy's MCP server lets your team run the day and change the software itself from the AI assistant they already use, with a confirm step before anything changes.