Send Before/After Window Photos
Streamline your window and door installation documentation by automatically capturing, organizing, and sharing professional before/after photos with customers immediately upon job completion.
When
Job Status Changed to Complete
Then
Branded Photo Gallery Sent to Customer
90 minutes per job
Time Saved
75% faster delivery
ROI Impact
Automated window installation photo documentation captures before/after images when jobs are marked complete, organizes them by project, applies company branding, and delivers professional galleries to customers via email or text within minutes—eliminating manual sorting and ensuring consistent documentation for every installation.
How This Automation Works
Job Status Changed to Complete → Branded Photo Gallery Sent to Customer
Job Completion Trigger Activated
Field technician marks the window or door installation job as complete in your mobile app or job management system. The completion timestamp and job details are immediately logged, triggering the photo documentation process to begin automatically.
Photos Retrieved and Validated
The system automatically locates all photos associated with the job ID from connected sources—mobile devices, cloud storage, email attachments, or field management software. Photos are validated for quality, checked for minimum quantity requirements, and flagged if documentation is incomplete.
Images Organized and Enhanced
Photos are automatically sorted into before/after pairs based on timestamps and metadata. The system applies consistent naming conventions, adds your company watermark and branding, resizes images for optimal viewing, and creates both web-friendly and high-resolution versions for different uses.
Professional Gallery Created
A branded photo gallery is generated featuring the organized before/after comparisons, job details, installation date, products installed, and technician information. The gallery includes your logo, company colors, and optional elements like review requests or referral incentives.
Customer Notification Delivered
The photo gallery is automatically sent to the homeowner via their preferred communication method—email, text message, or customer portal notification. The message includes a personalized greeting, project summary, gallery access link, and next steps like warranty registration or review requests.
Photos Archived and Documented
All original and processed photos are permanently archived in your document management system with proper folder structure, naming conventions, and metadata tags. Photos are linked to the customer record, job file, and invoice, ensuring easy retrieval for warranties, insurance claims, or future reference.
How It Works
Transform your window and door installation business with intelligent photo documentation that eliminates manual photo sorting, reduces follow-up delays, and increases customer satisfaction. This system automatically captures timestamped before/after images, organizes them by job number, applies your company branding, and delivers professional photo galleries to homeowners within minutes of project completion. Perfect for residential contractors, commercial installers, and service companies looking to showcase craftsmanship, reduce warranty disputes, and generate referrals through visual proof of quality work. The process integrates seamlessly with your existing job management tools, ensuring every installation is documented consistently and shared professionally without adding administrative burden to your field teams.
The Trigger
When your field technician marks a window or door installation job as complete in your job management system, the documentation process begins automatically. The system detects the status change, retrieves all associated photos from mobile devices or cloud storage, and initiates the organization and delivery sequence without requiring any manual intervention from your office staff.
The Action
The system instantly compiles all before/after photos into a professional, branded gallery that's automatically emailed or texted to the homeowner. The gallery includes job details, installation date, product information, and a call-to-action for reviews or referrals. Simultaneously, the photos are archived in your job records with proper naming conventions and metadata for future warranty claims, insurance documentation, or portfolio marketing.
Common Use Cases in Window door
- Residential window replacement companies documenting full-house retrofit projects with multiple window styles and sizes, delivering complete visual records to homeowners for insurance and resale value documentation
- Commercial door installation contractors managing multi-unit buildings, organizing photos by unit number and delivering separate galleries to property managers for tenant move-in records
- Emergency glass repair services capturing damage assessment photos before repair and completion photos after, providing insurance companies with comprehensive documentation for claims processing
- Historic home restoration specialists documenting custom window fabrication and installation processes, creating detailed visual records for historical society requirements and preservation grants
- New construction builders integrating window installation documentation into home buyer packages, providing new homeowners with complete records of all installed products and manufacturer specifications
- Property management companies overseeing window upgrades across rental portfolios, maintaining centralized visual records of all improvements for maintenance tracking and property value assessment
Results You Can Expect
Eliminate Manual Photo Sorting
Stop spending hours downloading photos from technician phones, renaming files, and organizing them into folders. The system handles all photo management automatically, freeing your administrative team to focus on revenue-generating activities instead of file organization.
Increase Customer Satisfaction
Homeowners receive professional documentation of their investment immediately after completion, demonstrating transparency and attention to detail. This immediate delivery significantly improves satisfaction scores and creates tangible proof of quality work that customers can share with friends and family.
Generate More Reviews and Referrals
Customers who receive impressive before/after photos are significantly more likely to leave positive reviews and refer your services. The visual evidence of transformation makes it easy for satisfied homeowners to showcase your work on social media and recommendation platforms.
Reduce Warranty Disputes
Comprehensive photo documentation provides undeniable proof of installation conditions, proper procedures, and completed work quality. This visual evidence resolves disputes quickly, protects against false claims, and provides insurance companies with the documentation they need for coverage decisions.
Build Portfolio Automatically
Every completed job automatically contributes to your marketing portfolio without additional effort. High-quality before/after images are instantly available for website galleries, social media posts, sales presentations, and marketing materials, showcasing your expertise to potential customers.
Ensure Consistent Documentation
Automated quality checks ensure every installation is properly photographed and documented according to your standards. No more missing photos, incomplete records, or inconsistent documentation—every job receives the same professional treatment regardless of which technician performs the work.
Frequently Asked Questions About This Automation
When your technician marks a job complete in your management system, the process automatically retrieves all photos taken during the installation, organizes them chronologically as before/after pairs, applies your company branding and watermark, creates a professional gallery, and sends it to the customer via their preferred communication channel—all without manual intervention.
Set Up Photo Documentation Delivery in Minutes
Stop doing manual work that software can handle. Fieldproxy makes it easy to set up this automation and dozens more - no coding required. Our AI builder helps you customize everything to match your exact business process.
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