Facilities Door Hardware Inspection
Automatically schedule, track, and document door hardware inspections across your facilities. Ensure compliance, prevent unexpected failures, and maintain building security through systematic inspection reminders and completion tracking.
When
Scheduled inspection date arrives
Then
Inspection notifications sent and tracking initiated
12 hours per month
Time Saved
60% fewer emergency repairs
ROI Impact
Automated door hardware inspection systems schedule regular checks, send reminders to maintenance teams, track completion status, and document findings. This prevents hardware failures, ensures compliance with safety codes, and reduces emergency repair costs by up to 60% through proactive maintenance.
How This Automation Works
Scheduled inspection date arrives → Inspection notifications sent and tracking initiated
Inspection Schedule Configuration
Set up inspection frequencies for different door types and locations. Define intervals based on traffic levels, door criticality, and compliance requirements. The system automatically calculates and queues all upcoming inspection dates.
Automated Reminder Dispatch
When inspection dates arrive, the system automatically sends notifications to assigned maintenance technicians with door locations, hardware details, and digital inspection checklists. Reminders escalate if inspections remain incomplete.
Inspection Completion Tracking
Technicians complete digital checklists documenting hardware conditions, identifying issues, and capturing photos. The system timestamps all entries and updates maintenance records in real-time.
Issue Management and Work Orders
When inspections reveal problems, the system automatically creates prioritized work orders, assigns appropriate technicians, and tracks repair completion. Critical issues trigger immediate notifications to facility managers.
Compliance Documentation and Reporting
The system generates comprehensive inspection reports, maintains compliance audit trails, and schedules the next inspection cycle. Management dashboards display completion rates, identified issues, and maintenance trends across all facilities.
How It Works
Door hardware failures can compromise building security, create safety hazards, and lead to expensive emergency repairs. This automation systematically manages your door hardware inspection program by scheduling regular checks, sending timely reminders to maintenance teams, tracking inspection completion, and documenting findings. The system monitors door closers, hinges, locks, panic bars, and access control hardware across all facilities, ensuring nothing is overlooked. When inspections are due, designated technicians receive automated notifications with location details and inspection checklists. Upon completion, the system logs results, flags issues requiring attention, and automatically schedules the next inspection cycle. This proactive approach prevents hardware deterioration, extends equipment lifespan, ensures ADA compliance, and maintains building security standards while eliminating manual scheduling and tracking burdens.
The Trigger
The system automatically initiates the inspection process when a predetermined inspection date is reached based on your maintenance schedule (monthly, quarterly, or custom intervals). It can also trigger when a door hardware issue is reported or after a specified number of door cycles.
The Action
The system immediately sends detailed inspection reminders to assigned maintenance personnel with door locations, hardware types, and inspection checklists. It creates tracking records, updates maintenance calendars, logs all inspection activities, and generates compliance reports for management review.
Common Use Cases in Facilities
- Multi-building corporate campuses maintaining hundreds of doors across office towers, ensuring consistent inspection standards and centralized compliance tracking
- Healthcare facilities requiring rigorous documentation of fire door, emergency exit, and secure area door hardware to meet Joint Commission and life safety code requirements
- Educational institutions managing dormitory, classroom, and facility building door hardware with limited maintenance staff during summer and winter breaks
- Retail chains coordinating door hardware maintenance across multiple store locations with automated scheduling that accounts for business hours and regional compliance requirements
- Property management companies overseeing commercial buildings where door hardware failures impact tenant satisfaction, lease renewals, and property values
Results You Can Expect
Prevent Costly Emergency Repairs
Proactive inspections identify wear and minor issues before they become major failures requiring emergency service calls, after-hours labor, and expedited parts. Early detection allows planned repairs during normal business hours at standard rates.
Ensure Building Security and Safety
Never miss critical door hardware inspections that protect building security, life safety, and ADA accessibility. Automated scheduling guarantees consistent coverage across all facilities, reducing liability exposure and ensuring occupant safety.
Extend Hardware Lifespan
Regular maintenance and timely repairs significantly extend door hardware lifespan by preventing accelerated wear, corrosion, and mechanical stress. This delays costly replacement projects and maximizes capital investment returns.
Reduce Administrative Burden
Eliminate manual inspection scheduling, reminder tracking, spreadsheet updates, and report compilation. Maintenance coordinators focus on strategic initiatives rather than administrative tasks, while automated systems handle routine coordination.
Frequently Asked Questions About This Automation
Door hardware should be inspected monthly for high-traffic areas, quarterly for moderate-use doors, and semi-annually for low-traffic locations. Emergency exits and fire doors require monthly inspections to maintain code compliance. Automated systems ensure these schedules are consistently maintained without manual tracking.
Set Up Scheduled Inspection Reminders in Minutes
Stop doing manual work that software can handle. Fieldproxy makes it easy to set up this automation and dozens more - no coding required. Our AI builder helps you customize everything to match your exact business process.
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