Send Generator Test Reminder
Automatically schedule and send generator test reminders to maintenance teams, ensuring compliance with testing protocols and preventing emergency power failures through systematic monthly or quarterly testing notifications.
When
Scheduled Time Interval Reached
Then
Test Reminder Notification Delivered
3 hours monthly
Time Saved
Zero missed critical tests
ROI Impact
Generator test reminder automation schedules and sends notifications to maintenance teams at predetermined intervals (monthly, quarterly, or custom), ensuring backup power systems are tested consistently. The system tracks completion, escalates overdue tests, and maintains compliance documentation automatically.
How This Automation Works
Scheduled Time Interval Reached → Test Reminder Notification Delivered
Configure Testing Schedule and Parameters
Define generator test intervals based on manufacturer specifications, regulatory requirements, and facility criticality. Set up testing calendars for each generator in your facility portfolio, specifying monthly operational tests, quarterly load tests, and annual comprehensive inspections. Configure reminder lead times (typically 3-7 days advance notice) and identify primary and backup personnel responsible for conducting tests at each location.
Monitor Schedule and Trigger Reminders
The system continuously monitors the testing calendar and automatically triggers reminder notifications when the next test window approaches. The trigger calculates based on the last completed test date plus the required interval, or uses fixed calendar dates for facilities with specific monthly testing days. The automation adjusts for holidays and weekends, ensuring reminders arrive on business days when personnel are available.
Send Detailed Test Notifications
Automatically deliver comprehensive test reminder notifications to designated maintenance technicians via their preferred communication channels (email, SMS, team messaging platforms, or maintenance app notifications). Each reminder includes generator location details, specific testing procedures, required runtime parameters, safety checklists, fuel level verification requirements, and links to digital log sheets or maintenance management system entries for documenting results.
Track Completion and Collect Documentation
Monitor for test completion confirmations through integrated forms, email responses, or maintenance system updates. When technicians complete tests, they submit results including runtime duration, load performance, fuel consumption, any abnormalities observed, and corrective actions taken. The system automatically logs this information with timestamps, creating permanent compliance records and updating the testing schedule for the next required interval.
Escalate Overdue Tests and Generate Reports
If tests remain incomplete past the scheduled date plus grace period, automatically send escalation notifications to facilities managers and maintenance supervisors with details about the overdue test, responsible personnel, and compliance implications. Generate periodic compliance reports summarizing testing completion rates, overdue items, and historical testing patterns across all generators. Maintain audit-ready documentation demonstrating systematic adherence to testing protocols for regulatory reviews and insurance inspections.
How It Works
Generator testing is a critical but often overlooked maintenance task that ensures emergency backup power systems function when needed most. This automation eliminates manual tracking by automatically sending timely reminders to facilities teams based on customizable schedules—whether monthly, quarterly, or following manufacturer specifications. The system monitors test completion status, escalates overdue tests to supervisors, and maintains comprehensive testing logs for compliance audits. By systematizing generator test reminders, facilities managers reduce the risk of power system failures during emergencies, maintain insurance and code compliance, and extend equipment lifespan through consistent preventive maintenance. The automation integrates with maintenance management systems, calendar applications, and communication platforms to ensure no test window is missed, while providing documentation that demonstrates due diligence in critical infrastructure management.
The Trigger
The automation initiates based on predefined testing schedules (monthly, quarterly, or custom intervals), specific calendar dates, or when a previous test completion date reaches the next required testing window according to facility protocols or manufacturer recommendations.
The Action
The system automatically sends detailed test reminder notifications to designated maintenance personnel via email, SMS, or team communication channels, including test procedures, safety checklists, equipment location details, and log sheet links. Follow-up reminders are sent if tests remain incomplete, with escalation notifications to supervisors for overdue items.
Common Use Cases in Facilities
- Corporate office buildings ensuring backup power systems are ready for utility outages or natural disasters
- Healthcare facilities maintaining Joint Commission compliance for emergency power testing requirements
- Data centers protecting critical IT infrastructure with verified generator functionality for continuous operations
- Manufacturing plants preventing production losses by ensuring backup power readiness during grid failures
- Residential property management companies testing generators for high-rise buildings and critical building systems
- Educational institutions maintaining safe operations and protecting research equipment with reliable emergency power
- Retail locations protecting refrigeration systems and point-of-sale operations during power interruptions
- Government facilities ensuring continuity of essential services through verified backup power capabilities
- Telecommunications sites maintaining network uptime with properly tested and maintained generator systems
- Water treatment facilities ensuring public health protection through reliable emergency power for critical pumping and treatment operations
Results You Can Expect
Eliminate Missed Critical Tests
Systematic automated reminders ensure no generator test is overlooked or forgotten, maintaining continuous compliance with testing protocols and eliminating the risk of discovering non-functional backup power during an actual emergency. Consistent testing schedules identify equipment issues during routine maintenance rather than critical failures.
Reduce Administrative Burden
Eliminate manual tracking of testing schedules across multiple generators and facilities. The automation handles calendar management, reminder distribution, follow-up notifications, and documentation compilation without facilities managers needing to maintain spreadsheets or remember testing dates. Staff can focus on actual maintenance work rather than administrative coordination.
Strengthen Compliance Documentation
Automatically maintain comprehensive, timestamped records of all test reminders sent, completion confirmations received, and results documented. Generate compliance reports instantly for insurance audits, fire marshal inspections, or regulatory reviews, demonstrating systematic due diligence and reducing liability exposure from inadequate maintenance documentation.
Extend Generator Lifespan
Consistent testing according to manufacturer specifications prevents issues caused by prolonged inactivity, identifies developing problems early before they cause major failures, and ensures generators receive proper exercise cycles. Regular testing maintains fuel quality, prevents oil degradation, and keeps battery charging systems functional, significantly extending equipment operational life and delaying costly replacement investments.
Frequently Asked Questions About This Automation
Generator test frequency depends on manufacturer recommendations, local codes, and facility criticality. Most commercial generators require monthly operational tests (15-30 minutes under load) and annual comprehensive load bank tests. Healthcare facilities and data centers may require weekly tests. The automation can be configured to any interval—weekly, monthly, quarterly, or custom schedules—and will adjust reminder timing based on your specific compliance requirements and equipment specificat
Set Up Scheduled Maintenance Alerts in Minutes
Stop doing manual work that software can handle. Fieldproxy makes it easy to set up this automation and dozens more - no coding required. Our AI builder helps you customize everything to match your exact business process.
Related Automations
View all facilities automationsAutomate Air Handler Unit Maintenance Schedules to Prevent HVAC Failures
Automatically schedule and track preventive maintenance for Air Handling Units (AHUs) across your facilities. Reduce equipment downtime, extend AHU lifespan, and ensure optimal climate control with timely maintenance alerts.
Automate Exterior Lighting Inspections and Maintenance Tracking
Automatically schedule and track exterior lighting inspections across all facility locations. Receive alerts for burnt-out bulbs, maintenance needs, and compliance checks to ensure safety and reduce energy waste.
Automate CCTV Maintenance Scheduling and Camera Health Monitoring for Facilities
Automatically schedule preventive maintenance for CCTV systems, monitor camera health status, and send alerts for camera failures or maintenance requirements to keep your facility surveillance operational 24/7.
Automate Roof Inspection Scheduling to Prevent Costly Facility Damage
Automatically schedule and track roof inspections based on weather conditions, maintenance intervals, and seasonal requirements. Ensure timely preventive maintenance while reducing manual scheduling overhead and preventing expensive emergency repairs.