Record Paint Colors Used
Instantly capture and store paint color details, brands, and finishes when each job is marked complete. Eliminate manual documentation errors and build a searchable color history for future touch-ups and customer inquiries.
When
Job Status Changed to Complete
Then
Color Details Saved to Database
45 minutes per job
Time Saved
Zero documentation errors
ROI Impact
To automatically record paint colors when jobs complete, set up a trigger that activates when job status changes to complete, then extract color information (brand, code, finish) from job details and save to a searchable database with customer and location references.
How This Automation Works
Job Status Changed to Complete → Color Details Saved to Database
Job Completion Detected
The system monitors job status and triggers instantly when a painting project is marked as complete, capturing the exact completion timestamp and job identifier.
Extract Color Information
All paint color details are automatically pulled from job records, including brand names, color codes, finish types, application locations, coverage amounts, and any special notes from the crew.
Validate Required Fields
The system checks that all essential color documentation fields are populated, flagging any missing information and optionally requesting completion before finalizing the record.
Save to Searchable Database
Complete color records are stored in a centralized database with proper indexing by customer, location, date, color code, and brand for instant retrieval and reporting.
Generate Confirmation
The system creates a confirmation record with a unique reference number and optionally sends a summary to relevant team members, ensuring everyone knows the documentation is complete.
How It Works
Paint color documentation is critical for customer service and future work, but manually recording brand names, color codes, and finishes after each job leads to incomplete records and lost information. This automation captures all paint color details the moment a job is marked complete, creating a permanent, searchable record that includes brand, color name, finish type, rooms applied, and customer information. Your team can instantly retrieve color information for warranty work, touch-ups, or future projects without searching through paperwork or relying on memory. The system maintains consistent documentation standards across all projects, ensures nothing is forgotten in the rush to finish jobs, and builds a valuable database of color preferences and application history. Perfect for residential painters, commercial contractors, and property maintenance teams who need reliable color records for customer satisfaction and operational efficiency.
The Trigger
When a painting job is marked as complete in your project management system, the automation immediately activates to capture all associated paint color information before the crew moves to the next job.
The Action
The system automatically extracts and records all paint color information including brand, color code, color name, finish type, application location, square footage covered, and customer details into a centralized, searchable database with timestamp and job reference.
Common Use Cases in Painting
- Residential painting contractors maintaining color records for warranty work and future room additions
- Commercial painters tracking color schemes across multiple floors or buildings in large facilities
- Property management companies documenting standard colors for consistent maintenance across rental units
- Multi-crew painting businesses ensuring consistent documentation standards across all teams and projects
- Painting franchises building corporate color databases for brand consistency and quality control
- Specialty finishes contractors recording complex color formulations and custom mix ratios
Results You Can Expect
Instant Color Retrieval
Find exact paint specifications for any past job in seconds instead of searching through file cabinets, job folders, or relying on crew memory when customers request touch-ups.
Perfect Touch-Up Matching
Eliminate color matching guesswork with complete records of original brands, codes, and finishes, ensuring touch-ups match perfectly without expensive color matching services or trial and error.
Eliminate Documentation Gaps
Automatic capture at job completion ensures every project has complete color documentation, preventing the common problem of crews forgetting to record details before moving to the next job.
Enhanced Customer Service
Answer customer color questions immediately during phone calls without callbacks or site visits, providing exact specifications and creating a professional, responsive service experience.
Frequently Asked Questions About This Automation
Record paint brand, color name, color code, finish type (flat, eggshell, satin, semi-gloss, gloss), sheen level, rooms or areas applied, square footage covered, number of coats, primer details, application date, and customer information for complete documentation.
Set Up Automated Color Documentation in Minutes
Stop doing manual work that software can handle. Fieldproxy makes it easy to set up this automation and dozens more - no coding required. Our AI builder helps you customize everything to match your exact business process.
Related Automations
View all painting automationsAutomatically Send Invoices When Painting Jobs Are Complete
Eliminate billing delays by automatically generating and sending invoices the moment your painting project is marked complete. Ensure faster payments and reduce administrative overhead with instant invoice delivery.
Automatically Request Customer Reviews After Completing Painting Jobs
Automatically send review requests to customers immediately after completing painting services, increasing your online reputation and attracting more clients through positive testimonials.
Automatically Send Touch-Up Kit Information After Every Painting Job Completion
Automatically deliver customized touch-up kit information and paint specifications to clients immediately after job completion, enhancing customer satisfaction and reducing follow-up inquiries.
Automatically Send Painting Warranty Documents When Job Is Complete
Automatically deliver warranty certificates and care instructions to customers immediately after painting job completion, ensuring professional follow-up and documentation.