Check EPA Compliance
Automatically track refrigerant usage, leak rates, and EPA compliance requirements. Eliminate manual record-keeping and ensure your refrigeration systems meet Section 608 regulations.
When
Refrigerant Service Record Created
Then
Compliance Status Updated and Documented
15 hours per month
Time Saved
80% fewer violations
ROI Impact
EPA refrigerant compliance automation tracks refrigerant usage, calculates leak rates, monitors service records, and generates required Section 608 documentation automatically. The system alerts teams when leak thresholds exceed 10-30% annually, ensures proper record retention for 3 years, and maintains audit-ready compliance reports for all refrigeration equipment.
How This Automation Works
Refrigerant Service Record Created → Compliance Status Updated and Documented
Monitor Refrigerant Service Events
System continuously monitors all refrigerant-related activities including purchases, system charging, recovery operations, and leak detections across all equipment. Captures technician certifications, service dates, and refrigerant quantities automatically.
Calculate Leak Rates and Compliance Status
Automatically calculates 12-month rolling leak rates for each system based on refrigerant additions and total charge capacity. Compares results against EPA thresholds (10%, 20%, or 35% depending on equipment type) and flags systems requiring attention.
Generate Alerts and Required Actions
Sends immediate notifications when leak rate thresholds are exceeded, certifications expire, or maintenance deadlines approach. Creates task assignments for leak repairs, system inspections, and required follow-up verification within EPA-mandated timeframes.
Maintain Audit-Ready Documentation
Generates and stores EPA-compliant records including refrigerant logs, leak repair documentation, technician certifications, and compliance reports. Organizes records by equipment, date, and regulation requirement with 3-year retention and instant retrieval for inspections.
How It Works
Stay compliant with EPA refrigerant regulations through automated monitoring and documentation. This system continuously tracks refrigerant inventory, calculates leak rates, monitors service records, and generates required compliance reports. Automatically alert your team when leak thresholds are exceeded, service dates approach, or certification renewals are due. Maintain complete audit trails for EPA inspections while reducing the administrative burden of manual compliance tracking. Perfect for facilities managing multiple refrigeration systems across commercial, industrial, or retail operations.
The Trigger
Activates when refrigerant is added to a system, a leak is detected, equipment is serviced, or scheduled compliance checks are due. Monitors refrigerant inventory levels, service dates, and leak rate thresholds continuously.
The Action
Calculates leak rates, updates compliance records, generates EPA-required documentation, sends alerts for threshold violations, schedules required inspections, and maintains complete audit-ready records for all refrigeration systems.
Common Use Cases in Refrigeration
- Supermarket chains tracking EPA compliance across hundreds of refrigeration cases and walk-in coolers at multiple locations
- Cold storage facilities monitoring industrial refrigeration systems with large refrigerant charges exceeding 1,000 pounds
- Food processing plants managing compliance for multiple refrigeration systems with varying leak rate thresholds
- Commercial property managers overseeing HVAC and refrigeration compliance for multi-tenant buildings
- Pharmaceutical facilities maintaining strict refrigerant compliance for temperature-controlled storage environments
- Restaurant groups tracking refrigerant usage and leak rates across franchise locations
- Distribution centers monitoring compliance for refrigerated warehouse and dock equipment
- Healthcare facilities managing EPA requirements for medical refrigeration and HVAC systems
Results You Can Expect
Eliminate Compliance Violations
Automated monitoring ensures no leak rate threshold is missed, all repairs are completed within required timeframes, and documentation is always current. Eliminate costly EPA penalties averaging $25,000 per violation.
Reduce Administrative Time
Eliminate manual refrigerant log maintenance, leak rate calculations, and compliance report generation. System automatically compiles all required documentation from service records and equipment data.
Improve Response Times
Instant alerts when leak thresholds are exceeded enable immediate repair scheduling. Automated task assignment and deadline tracking ensure all required actions are completed within EPA-mandated 30-day windows.
Complete Audit Readiness
Maintain comprehensive, organized records for every refrigeration system with instant report generation. All service records, refrigerant logs, and compliance calculations are immediately available for EPA inspections.
Frequently Asked Questions About This Automation
EPA Section 608 requires facilities to maintain records of refrigerant purchases, system service dates, amounts of refrigerant added or removed, leak repair documentation, and technician certifications. Records must be retained for at least 3 years and include calculations of annual leak rates for systems containing 50 or more pounds of refrigerant.
Set Up Automated Compliance Monitoring in Minutes
Stop doing manual work that software can handle. Fieldproxy makes it easy to set up this automation and dozens more - no coding required. Our AI builder helps you customize everything to match your exact business process.
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