Subcontractor Management
Subcontractors on the same system as your own crews.
Offer a job to a ranked shortlist of subs or broadcast it, escalate when nobody takes it, keep insurance and licences current, and let subs update the job in their own portal. Review their work, then bill it. Subs are users like anyone else, and users are unlimited.
Allocation · J-4471 Rooftop unit repairLiveOffer to subcontractors · 3 on the shortlist
3 records
Subcontractor
Compliance
Offer
Coastline Mechanical
HVAC · 6 mi
Insurance valid
Northpoint Air
HVAC · 11 mi
Insurance valid
Ridge HVAC Services
HVAC · 14 mi
Licence expires in 9 days
Covered without a phone tree.
Offers, escalation and compliance in one place.
Autopilot
Watching
Task
What it checked
Action
Offered J-4471 to Northpoint Air
Accepted in the partner portal. The job is on their list.
Allocation
Offer the job, and know who took it.
Send a job to the best-placed subcontractor first, or to everyone who covers that work at once. If nobody accepts in the time you set, it moves on to the next one.
Ranked offers
Broadcast
Escalation
Partner portal
Subs work the job in their own portal.
Each subcontractor signs in to a portal that shows only their jobs. They accept work, update the status, and add photos, forms and notes, so the office sees progress without chasing.
Only their jobs
Updates on the job record
No per-seat cost
Compliance, review and billing
Compliant subs only, and every job reviewed before it is billed.
Keep each sub's insurance and licence on file with expiry dates. When the work is done, review it, then bill it.
Insurance and licence tracking
Review before billing
One record of the job
Plain English
Describe the change. It goes live.
Escalation window set
30 minutes on emergency jobs
Comes back to you
With who was offered and when
Live on new offers
Other priorities unchanged
Live in
Built your way
Subcontractor management, set up to how you use subs.
Offers, compliance, the partner portal and billing, shaped to your rules for who gets which work.
Ranked offers
Broadcast
Escalation
Compliance tracking
Partner portal
Forms and photos
Review the work
Bill the customer
Unlimited users
See it built around how your team already works.
Get DemoPlatform
Everything you need, in one platform
A complete field service suite, explore what's included.
Dispatching & Scheduling
Work Orders
Projects
Approval Workflows
Customer Portals
Contracts & Invoices
Want it running on your jobs? We set it up around them.
Get DemoQuestions
Straight answers.
What is subcontractor management software?
Subcontractor management software is how a field service business hands work to outside contractors and keeps track of it: offering jobs, checking insurance and licences, getting updates and photos back, reviewing the work and billing it. In Fieldproxy, subcontractors work on the same system as your own crews, in their own portal.
How do I offer a job to a subcontractor?
Offer it to a ranked shortlist one at a time, or broadcast it to every sub who covers that trade and area. If nobody accepts within the time you set, the offer escalates to the next sub on the list.
Can subcontractors update jobs themselves?
Yes. Each sub signs in to a partner portal that shows only their own jobs, where they accept work, update the status and add photos, forms and notes. Everything lands on the same job record your office uses.
Can it track subcontractor insurance and licences?
Yes. Keep each sub's insurance and licence documents with their expiry dates. The ones about to lapse are flagged, so you see it before you offer them work.
Do subcontractors cost extra seats?
No. Fieldproxy is one price per company with unlimited users, so your office, your technicians and your subcontractors can all have logins without the price changing.
See your subs on the same system.
Tell us how you hand out work to subcontractors. We set up the offers, compliance and portal around it, live within a day.
Also works from ChatGPT, Claude and Copilot in Teams
Fieldproxy's MCP server lets your team run the day and change the software itself from the AI assistant they already use, with a confirm step before anything changes.