Video Storage Check
Automatically monitor and manage video storage capacity across security camera systems. Get instant alerts before storage limits are reached, prevent recording gaps, and ensure continuous surveillance coverage with intelligent capacity tracking.
When
Scheduled Storage Check
Then
Storage Alert & Management
3 hours daily
Time Saved
Zero recording downtime
ROI Impact
Automated video storage monitoring continuously checks available capacity across security camera systems, sends alerts before storage limits are reached, and automatically manages footage retention to prevent recording gaps and ensure continuous surveillance coverage.
How This Automation Works
Scheduled Storage Check → Storage Alert & Management
Configure Storage Monitoring Parameters
Set up monitoring intervals, define storage threshold alerts (warning at 75%, critical at 85%), specify which recording devices and storage locations to track, and establish retention policy rules for automatic footage management.
Connect to Recording Infrastructure
Integrate the monitoring system with NVRs, DVRs, servers, and cloud storage platforms. Authenticate API connections, verify access permissions, and test connectivity to ensure accurate capacity data collection from all storage sources.
Run Scheduled Capacity Checks
Execute automatic storage scans at configured intervals. Query each connected device for available space, used capacity, total storage, and current recording rates. Calculate days remaining until storage is full based on usage patterns.
Analyze Storage Status and Trends
Process collected data to identify storage trends, predict when capacity limits will be reached, detect abnormal usage spikes, and compare current status against defined thresholds to determine if alerts are needed.
Send Alerts and Reports
Deliver capacity reports and alerts through configured channels (email, SMS, dashboard notifications). Include detailed metrics, visual charts, days remaining estimates, and recommended actions based on current storage status.
Execute Automatic Management Actions
When authorized, automatically delete footage exceeding retention periods, archive low-priority recordings to secondary storage, redistribute recording loads across available devices, and initiate backup processes for critical footage before removal.
Log and Escalate Critical Issues
Record all storage checks, alerts sent, and actions taken in audit logs. If storage reaches critical levels without resolution, automatically escalate notifications to senior management and trigger emergency response protocols.
How It Works
Video storage management is critical for security operations. When storage capacity runs low, recordings stop, creating blind spots in surveillance coverage and potential liability issues. This automation continuously monitors storage levels across your security camera infrastructure, analyzes usage patterns, and triggers proactive alerts before capacity limits are reached. The system automatically checks available space at configurable intervals, calculates days remaining based on current recording rates, and notifies relevant personnel through multiple channels. Advanced features include automatic cleanup of old footage based on retention policies, redistribution of recording loads across multiple storage devices, and integration with cloud backup systems. By maintaining optimal storage levels, organizations prevent costly gaps in security coverage, ensure compliance with data retention requirements, and extend the lifespan of storage hardware through balanced utilization.
The Trigger
Runs automatic storage capacity checks at defined intervals (hourly, daily, or custom schedule) or triggers immediately when storage usage exceeds predefined threshold percentages across connected recording devices and servers.
The Action
Sends multi-channel notifications (email, SMS, dashboard alerts) to security teams with detailed capacity reports, automatically archives or deletes expired footage per retention policies, redistributes recording loads, and escalates critical storage warnings to management.
Common Use Cases in Security
- Corporate office buildings monitoring storage across multiple floors and camera zones to maintain 30-day retention for liability protection
- Retail chains tracking storage capacity at hundreds of store locations from a central operations center to ensure consistent surveillance coverage
- Healthcare facilities managing HIPAA-compliant video retention while optimizing storage costs across emergency departments and patient care areas
- Manufacturing plants preventing gaps in safety and quality monitoring footage required for incident investigation and insurance claims
- Educational institutions maintaining storage for campus security cameras while managing budget constraints and semester-based retention needs
- Transportation hubs ensuring continuous recording of passenger areas, parking facilities, and access points for security and customer service purposes
- Financial institutions maintaining regulatory-compliant video storage for ATMs, branches, and vault areas with strict retention requirements
- Property management companies monitoring storage for tenant security footage across multiple residential and commercial properties
Results You Can Expect
Prevent Recording Gaps
Proactive storage monitoring ensures recording capacity never runs out, eliminating blind spots in surveillance coverage that could create security vulnerabilities or legal liability issues.
Reduce Manual Monitoring Time
Eliminate the need for security staff to manually check storage levels across multiple devices. Automated monitoring handles routine capacity checks, freeing personnel for higher-value security tasks.
Ensure Compliance with Retention Policies
Automatic enforcement of retention rules ensures footage is kept for required periods and deleted when legally permitted, maintaining compliance with industry regulations and reducing legal discovery costs.
Optimize Storage Investment
Intelligent capacity management and usage analytics help organizations right-size their storage infrastructure, avoiding over-provisioning while ensuring adequate capacity for operational needs.
Faster Incident Response
Real-time notifications of storage issues enable rapid response before problems affect recording capabilities, preventing loss of critical security footage during important events.
Extended Hardware Lifespan
Balanced storage utilization and automated maintenance reduce wear on storage devices, extending hardware lifespan and reducing replacement costs for expensive recording infrastructure.
Frequently Asked Questions About This Automation
Automated storage monitoring continuously tracks available capacity and sends proactive alerts before storage limits are reached. This gives security teams time to expand storage, archive old footage, or adjust retention policies before recording space runs out, ensuring uninterrupted surveillance coverage.
Set Up Storage Capacity Monitoring in Minutes
Stop doing manual work that software can handle. Fieldproxy makes it easy to set up this automation and dozens more - no coding required. Our AI builder helps you customize everything to match your exact business process.
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