Equipment Maintenance Software Where History Follows the Asset
Maintenance work is about machines, and machines move. They get relocated between sites, sold with a building, swapped out under warranty. Any system that attaches history to an address rather than to the asset itself starts losing the plot the first time something is moved, and the loss is invisible until an engineer is standing in front of a unit with no idea what was done to it last.
Running this manually today?
See how Fieldproxy handles it — a walkthrough on your own workflow, not a canned demo.
Book demoWhat an asset record has to hold
- Make, model, serial and location, with location as something that can change
- Full service history attached to the asset, not the site
- Planned maintenance schedule, by time or by meter reading
- Warranty status and expiry, per asset and per major component
- Parts fitted, so a recurring component failure becomes visible
- Access and safety notes specific to that unit
- Criticality, so that when everything needs attention you know what actually cannot wait
Why failure patterns are the payoff
The commercial argument for asset-level history is not tidiness, it is prediction. A unit that has failed three times in eighteen months is telling you something, and that pattern only exists if the three visits are attached to the same object. Split across separate jobs at an address, each one looks like an isolated fault and the replace-or-keep-repairing conversation never happens.
An asset model that is yours
Fieldproxy builds the asset model to your equipment and your trade — what a record holds, what a planned schedule looks like, what triggers a visit, what the engineer sees on arrival. Meter-based and time-based schedules coexist because most real estates need both.
Two approaches to the same problem
| Jobs at an address | An asset register | |
|---|---|---|
| History | Split across jobs | Attached to the machine |
| Relocation | History lost | History follows the asset |
| Recurring faults | Invisible | Visible as a pattern |
| Planned maintenance | A repeating booking | A schedule against the asset |
What you can run on it
- Asset registers with full service history
- Planned maintenance by date or meter reading
- Warranty tracking per asset and component
- Parts and failure history
- Criticality-based prioritisation
- Reporting on cost of ownership, failure patterns and replace-versus-repair
Common questions
What is equipment maintenance software?
It is the system that holds an asset register and the planned and reactive work against it. The distinction that matters is whether history attaches to the asset or to the address — the second falls apart as soon as equipment moves.
Can it schedule on meter readings?
Yes, alongside time-based schedules, because most estates contain both kinds of equipment and forcing everything onto one basis distorts the plan.
How does it help with replace-or-repair?
By making cost of ownership visible per asset. Three failures in eighteen months is only a pattern if the three visits are attached to the same machine.
Does it track warranty?
Yes, per asset and per major component, which matters because the component warranty often outlives the unit warranty and is the part most frequently missed.
See your asset register working
Bring a site with equipment that has moved. How the history follows it is the test.
Book a walkthrough